Information on the new registration procedure in the social insurance system: reporting under the DEÜV

Since the beginning of 2009, employers have had new obligations to report information to the collection departments of the German health insurance system. These obligations were amended by the German Statutory Accident Insurance Modernisation Act (UVMG) and the Ordinance on Data Collection and Transmission (DEÜV). Under this new legislation, employers are now also required to include information on their statutory accident insurance when submitting their social insurance reports. Enactment of the extended reporting procedure led to further changes since January 2010. The membership number reported by the employer is now checked for plausibility. Should incorrect data be entered for this number, the employer receives an error message. Reporting of the hours worked is also now mandatory. 

Most frequently asked questions:

1. Where do I find the membership number (MTNR)?

This is the number issued for the business by your Social Accident Insurance Institution. Depending upon the accident insurance institution in question, another term may be used (customer number, reference number). It can be found for example in the information on the most recent proof of wages paid.

Please ensure that the membership number is stated correctly, since even missing or additional special characters (spaces, slashes, etc.) may result in the report being rejected.

If this number is not yet known to you or has changed, please request it by e-mail. 

• Addresses of the BGs

2. What happens when the membership number entered is incorrect?

As of 1 January 2010, the reported membership numbers are checked for plausibility with regard to the correct length and permissible characters. Should you already be using the latest (2010) version of your remuneration calculation system, it will check the plausibility of the membership number entered and prevent incorrect DEÜV reports from being submitted. Should you still be using an earlier version, this check will not generally be performed. The reports can then be submitted, but will be rejected by the processing departments as being incorrect. In such cases, not only will the accident insurance data module be rejected, but the entire DEÜV report. When sending reports, particularly the annual report, you are therefore urgently advised to use only a version of the program in which the membership number plausibility check has been implemented.

Should a membership number be reported to you as being incorrect, please proceed as follows:

Check the most recent correspondence from your accident insurance institution for information on the data to be reported. Some institutions changed the structure of their membership numbers in 2009, but are still using the "old" structure on some forms. It is therefore important that you refer only to up-to-date correspondence, and also observe particular instructions concerning the reporting procedure.

Use the accompanying membership number checklist to determine whether the number contains illegal characters (spaces, special characters) and whether the number of characters is illegal.
If you are unable to resolve the problems with the list, it is essential that you contact your Social Accident Insurance Institution. 

• List of contacts
• Membership number checklist

3. What is the company number (BBNR-UV)?

This is the number of your Social Accident Insurance Institution issued by the German Federal Agency for Employment (BfA). Your accident insurance institution has informed you of the BBNR-UV number to be reported. Please do not use any other number. Should your software prompt you to select from a list of Social Accident Insurance Institutions rather than entering the number, select the name of your institution as it is known to you. The data can also be found in the checklist of membership numbers and company numbers of the accident insurance institutions.

• Membership number checklist

4. What should be entered for the "company number" with "hazard tariff activity" (BBNR+GTS)?

This is generally the company number of the Social Accident Insurance Institution described in Question 3. The hazard tariff activity is then appended to it.

If multiple hazard tariff activities have been specified for your business (this can be seen from your notification of assessment), only the hazard tariff activities relevant to each employee should be stated for him or her. Where an employee works in several parts of a company for which different hazard tariff activities apply, please contact your Social Accident Insurance Institution in order to clarify assignment.

Exception for members of the Social Accident Insurance Institutions for the building trade and for the foodstuffs and catering industry, and of the former Social Accident Insurance Institution for the quarrying industry: when a part of the company is assessed at the hazard tariff of a different accident insurance institution, its company number (see answer to Question 3) and hazard tariff activity (indicated in the assessment notification) must be stated.

5. What should I enter into the "Working hours" field?

Enter the number of hours actually worked by the employee. Vacation and sick leave should not be included. Should you have no records of the number of hours actually worked, you may enter the guideline value for equivalent full workers here. (For reporting periods in 2009 1.590 hours, in 2010 1.610 hours and in 2011 1.570 hours respectively; for part-time workers, please report a corresponding fraction.)

6. Must data records for the accident insurance also be submitted for workers in "minijobs"?

Yes: the DEÜV also requires that all workers in "minijobs" are reported from the very first Euro. Exception: domestic help employed in "minijobs" is reported through the minijob department operated by the Social Insurance for Miners, Railway Workers and Seafarers (Knappschaft-Bahn-See) by means of the "household cheque" procedure. Important: this does not apply to domestic help whose employment is not merely that of a "minijob".

7. Are members of the liberal professions also obliged to pay statutory accident insurance premiums for their employees?

Yes, members of the liberal professions such as lawyers and architects must also pay premiums for their employees to the responsible Social Accident Insurance Institution and report the remuneration and working hours by means of DEÜV.